Enhancing Teaching and Learning Through ICT



Behind every story of success, there is a challenge that necessitated innovation. Having been in the teaching profession for twenty two years now, I have observed some gaps in teaching in my country which required immediate and innovative solutions. Among these gaps is the absense of customized tools (developed by people on the ground) that would help a teacher prepare and deliver his/her lesson in a better way.

As a teacher, I felt a dire need to make my teaching much easier, effective and interesting. This prompted me to come up with a consortium of tools, all geared towards addressing a certain need in the line of my teaching. I developed each tool independently depending on the need at hand.

I started using these tools as an individual. Other teachers in my department and school started developing interest in some of them. Within a short time, some of the tools became popular to other schools in the country and one of them is currently being used by more than forty five (45) schools in Kenya (see appendix 1).

The following are some of the tools I have managed to develop since 2014 and which have been of great use to me and others:



  1. Lesson and Class Management System

a)      Lesson Planning Module/Record of Work; teachers select topics to teach and the system generates lesson plans plus Record of Work. This saves the amount of time teachers spend in preparing lesson plans and records of work.



2. Interactive SMS System/Auto-teacher mode/Home Tutor


  1. Learners Sending sms requests e.g. for an assessment and the system automatically generates an assessment plus its marking scheme and sends the assessment plus the code for marking scheme. The student, after doing the assessment sends the code and gets the marking scheme.

i.      By sending an SMS reading:Generate Biology 50 palkibe@gmail.com(this will tell the system to generate 50 questions is Biology plus marking scheme and automatically send to sender’s email (in this example: palkibe@gmail.com.)


  1. Parents send sms requests inquiring about homework for their kids; the sytem responds by stipulating homework, if none was given, it replies with instructions on how to make it generate homework depending on student’s/pupil’s grade/level.
  2. General communication between school/teacher with parents/learners via sms.
  3. The system also has ability to auto respond depending on query made; it can do so even after offices close, meaning, the learner can continue interacting with the auto-teacher even when the actual teacher is away.
  4. The system has capability of replying and forwarding messages received.
  5. Messages/requests/enquiries received are stored and can be retrieved for later reference or action if the system was unable to meet the clients needs at the time of receiving the message/request.

Home TutorLesson attendance Module

This module records lesson attendance for learners. Since the module is subject/lesson based, it helps the teacher establish a learner’s lesson attendance trend. The module also displays learners’ photos, making it easy for the teacher to master the learners quickly.




Resource Management

This is a huge application that I have developed over several years and which is now gaining momentum in seveal schools country wide. The system is detailed with tens of operations all geared towards managing books and other learning resources. It has two main areas:

a)      Class texts management section (coupled with more than 20 types of reports)

b)      Library section (with customized library features)

Main form1

This system also has an online backup capability and constantly contacts (automatically) the school manager with details on resources available and their distribution.

*The system has a mobile App (for Android, IOS and windows phones). This supports those teachers who may not have access to a PC.



Resource Manager App

Learning Resources Organizer/Lesson Organizer Module

This tool is intended to help teachers organize lessons quickly.

This tool, unlike Powerpoint and others, does not require one to have skills in Presentation tools and above all, does not require the teacher to prepare slides for the lesson in advance but does it as teaching goes on. This saves time. All what the teacher has to do is to select a topic from pre-prepared list of topics(based on the syllabus) then gets a wide range of teaching and learning aids including videos (downloaded from YouTube) images, audios etc. (all preset and details contained in a database.)




I have plans to add more modules in the future and currently the one under development is the one below:

Exams and Assessment Modules – Based on Bloom’s Taxonomy (Conceptualized for possible development).

This is a component that I have only thought out but not operational yet. My intention is to have a tool where the teacher types in an exam/assessment and the system evaluates it on the basis of Bloom’s Taxonomy

Kwik Saf Academia Books Registry – New Updates

Kwik Saf Academia Books Registry has advanced tremendously. New Features which include online backup and restoration of your data, advanced search in your Library and Class texts, New reporting system including dormant titles, frequently borrowed titles. You can also recover your login credentials via your email, send us an email, take screen shots of your system for clarification/ more support etc. You can also access your data via our Android App.Advanced Features


Advanced Search Android App Automatic Online Backup Forgot Password Library Reports Library New Look Online Backup and Restoration Send us email


The Kenya Universities and Colleges Central Placement Service is established by the Universities Act, 2012 to coordinate the placement of Government-sponsored students to universities and colleges, among other functions. KUCCPS provides details on available courses and qualifications required for each particular course. However, some of these documents are voluminous and some find it rather difficult to go through them. Lucky enough, there are sites which have tried to summarize this information for you. Follow the link below and you will be able to select a course depending on your KCSE performance.

KUCCPS summarized courses.

Generating Ratios

In tandem with good management policies,  Kwik Saf Academia Registry helps you generate ratios of items available/issued out to students.

Sometimes, the Ministry of Education or Sponsors of a learning institution demand to know how the resources availed to institutions have been distributed. This is important since it helps them or anyone else know whether resources are adequate and if not they can lay strategies on how to bridge the gap. For government sponsored institution, it’s necessary for the government to establish how its resources are distributed to students in order to account the same to tax payers in that country. School managers/heads then are expected to give a day to day reports on how these resources are distributed and managed.

Kwik Saf Academia Registry in one tool that helps School managers have at their finger tips crucial information about available resources and in this case, it helps them establish ratios per class; ratios per subject or even per department.

Upon selecting the desired parameters, the system generates ratios for you and you can proceed to print out the same or note down for your future perusal.

Books Ratio View

The system has the capability to present data analysis in form of charts powered by FusionCharts alternatively similar information can be generated via inbuilt capabilities backed up by Crystal reports.



Enhancing Stock Management – New Functionalities

Kwik Saf Academia Registry endeavours to equip institutions of learning with a tool that would help the manage their resources in a better way.

One major challenge experienced within the ranks of learning institutions is that of managing teaching and learning resources; resources that you will agree with me are at the heart of any meaningful success of any institution. Managing the same becomes crucial  to any institution at any one given time.

Our tool, Kwik Saf Academia Registry, which has been in the market since 2014 and having been tested by numerous institutions is continuously being advanced and changing according to the prevailing dynamics and needs of our customers.

During the initial releases, Kwik Saf Academia Registry, then known as Kwik Saf Academia Books Registry, catered for Books alone in an institution. Currently, this tool has expanded its scope to cater for several other resources within a learning institution. Laboratory materials, boarding, games, music, drama, stores and fees balances are among new items that can now be managed from one central point. Kwik Saf Academia Registry helps the institution manage stock from a central point in such a way that, by the click of a button, one can tell the available stock, where it is and who has it.

Kwik Saf Academia Registry generates a number of reports with well stipulated analysis. These reports are tailored in a way that tries to answer a customers needs. These reports can be based on basis of date issued, group or individual to whom the items were issued, status of items e.g. those that are out of stores, those lost/damaged and those that were otherwise replaced.

The system also generates charge chits for students who have lost or withholding institutions items. These charge chits can either be printed out or sent out via SMS or email messages to their parents/guardians.

Send SMS
Sending SMS



Welcome to Kwiksaf.com


Kwiksaf.com is the official website for Kwik Saf Express Company. Our company engages in Software development and numerous other ICT related services.


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University of Nairobi